Printing your diary

What it is#

Print sits beside View on the Diary page and on the dashboard's week ahead. It prints the diary as your View settings show it: the hours shown, the team members, by day or by team member, with the travel, breaks and non-working hours as the diary draws them.

When to use it#

When you or your team want the diary on paper: a week on the office wall, a day's run in the van, or a copy saved as a PDF to send.

How to do it#

Set the diary the way you want it printed with View, the team member filter and By day or By team member.
Press Print.
Choose From, the first day to print.
Choose How far: 1 day, 3 days, 1 week, 2 weeks, 1 month, or a number of days.
Tick the Team members to print. The ticks start from the team members the diary is showing.
Press Print. Your browser's print box opens. Choose a printer, or "Save as PDF" to keep a copy.

What your customer sees#

Nothing. A printout is for you and your team.

What happens next#

The pages are A4, landscape. Every page shows the time scale down the left, your business name, the dates covered and the page number, for example "Page 2 of 6", with the key at its foot and each column's total under it, for example "3 visits, 5h 20m". By day, each day starts a new page with each team member in a column; if the team is too wide for one page, the day carries on over the next page with the time scale repeated. By team member, each team member's days go a week to a page.

Confirmed visits are drawn solid and pencilled visits dashed, breaks dotted, travel striped, and the hours outside a team member's day hatched, so the page reads in black and white.

Good to know#

Access instructions are never printed. A visit with them says "Access notes: see the app".
Days past the planned window print as the diary shows them there, from each customer's usual pattern.
Team members can print their own visits from their own page: Print your visits, then From and How far (1 day, 3 days, 1 week or 2 weeks), then Print.