Manage your team
Coordinate diaries, manage working patterns and absences, all in one place. Everything feeds into the diary automatically. Each team member gets their own dashboard: their week, every address, keys and the route. No app and no password: their phone is checked with a code we email them, once every 30 days.
2 months free, no card needed.
Holidays, sick days and working hours live on paper, and the diary never quite matches them.
Each team member's hours, absences and pay live in one place, and the diary plans around them.
Working days and hours
Each team member has standard working days with a start, a finish, lunch and breaks.
Absences
Holiday, sickness, appointments and training, for a day, part of a day or a run of days, shown on the diary as On leave.
Crews
Two or more team members who go out together appear as one diary column, with each member's hours and pay still their own.
Also included
- One-off extra hours. Add working hours on a day a team member does not usually work, and the planner treats them as ordinary time.
- Flexible hours. Set how much earlier a team member can start and how much later they can finish, used only when a visit cannot otherwise fit.
- The whole team's absences. Every team member's absences on one page for any month, with a download.
- Holiday allowance. Each team member's allowance and the days used this year.
- Team member requests. A sickness report or a leave request from a team member appears on your dashboard to approve or decline, and the team member is emailed the answer.
- Pay rates and history. Hourly or salaried pay with on-costs, and every change kept.
- The team member's dashboard. Each team member gets a private dashboard with today's visits, the week ahead, every address, the access instructions, the keys they hold and a route for the day, with no app and no password.
- Week-ahead and daily emails. A week-ahead email and a daily email on the mornings you choose, and an immediate email when today or tomorrow changes.
- Leavers. Set an end date: from that day the team member is left out of planning, their dashboard link stops and their emails stop.
Questions about this feature
Do my team members need an app?
No. Each team member receives a private link that opens their dashboard in any browser, with no password: their phone is checked with a code we email them, once every 30 days. The page shows their visits for today and the week ahead, every address, the access instructions, the keys they hold, who they are working with, and a route for the day. Read more: The team member's page
Can team members request leave or report sickness?
Yes, from their dashboard. A sickness report or a leave request is sent to you straight away and appears on your dashboard to approve, decline or act on. Nothing changes in the diary until you decide. Approved leave is recorded in the team member's absences and the team member is told. Read more: Leave
Can two team members go out together?
Yes. A crew is two or more team members who work together on the days you choose. The crew appears as one column on the diary, a visit takes its time divided by the crew's size, and each member's hours and pay are still their own. Read more: Crews