Three team members, sixty gardens. The owner used to spend Sunday evening on WhatsApp telling each person where to be. Now each team member opens their dashboard on Monday morning and it is all there: addresses, gate codes, what to do, the route.
Software for gardening businesses
Regular gardens on their weeks, one-off clearances in the gaps, and wet days handled in one place.
2 months free, no card needed.
Why RotaRound for gardening businesses
A gardening business is a schedule. The same gardens on the same weeks, from March to November, with the odd clearance or hedge job dropped in between. The work is easy to price and hard to organise, because the organising happens in the evening, on a phone, one message at a time.
RotaRound holds the schedule. Every regular customer has their own frequency, and the diary places their visits by it, with the same person on the same day where it can. One-off jobs go into the gaps. When it rains, you cancel the day in one place, every customer can be emailed the reason, and each visit waits to be rescheduled.
Prices are the part most gardening businesses never get round to. RotaRound keeps a review date on every garden and tells you when it is due. Pick a percentage or the inflation rate, and the email is written for you and previewed before it goes.
At the end of the month there is one file for your invoices and one for wages, ready for your accounting software and your payroll.
Three examples
A wet Tuesday. Fourteen visits cancelled in a few taps, reason Weather, every customer emailed, and every visit waiting to be scheduled with a suggested slot by the time the van is back.
Prices not raised since 2023. The review list showed forty customers overdue. Two afternoons, CPI plus a rounding, forty emails previewed and sent, and no one left.
The features that matter most for gardening
How RotaRound fits a gardening business
Garden work changes with the year. A lawn that is cut every week in summer may need a visit once a month in winter, or none at all. Each regular service in RotaRound runs all year or in season. You set the dates the season starts and ends, and the rest of the year has its own frequency, hours and price, or no visits. The diary follows those dates every year.
Customers can be emailed a week before their service changes, so they know what to expect before the first winter visit.
Work that comes once or twice a year, such as a hedge cut, sits on the property as a second regular service with its own frequency and price. A one-off job, such as a clearance, can be quoted first. The customer accepts the quote online, and the work is ready for the diary.
Each property keeps its own access instructions and notes, such as the gate code or the beds to leave alone. The team member sees them on their dashboard before they arrive.
Questions from gardening businesses
How do seasons work for grass cutting?
Each regular service runs all year or in season. You set the season's start and end dates, and how often the visit comes in season. The rest of the year has its own frequency, hours and price, or no visits, and the diary changes over on those dates.
Can my team see their day on a phone?
Yes. Each team member has a private dashboard that opens in the browser on their phone, with nothing to install and no password. It shows today's and next week's visits, every address, the access instructions, the keys they hold and the route.
How are customers told about their visits?
Switch on visit emails in Settings, and each customer with an email address is told the day of each visit when it is confirmed, and whether to expect you in the morning or the afternoon. When a day is cancelled, the customers on it can be emailed the reason. Every email goes out under your business name.
How do I move my customer list across?
Upload the customer list you already have, or fill in the customer template from the Moving to RotaRound page. Every value is shown for you to check before anything is saved, and your team comes across from a second template.